Office of the School Registrar
Online Document Request & Appointment System
Welcome to the Catubig Valley National High School (CVNHS) Online Registrar Portal. Current students, alumni, teachers, and parents can request school records and schedule a date and time to claim them at the Registrar's Office.
Email Verification Required
To prevent fake bookings and protect student records, you must use an active Gmail or Yahoo email address. When you submit your application, a 6-digit verification code will be sent to your email to confirm your identity before your appointment is recorded.
Appointment Guidelines
1. Booking Schedule: Appointments can be scheduled from 1 day(s) up to 45 days in advance during office hours (Mon, Tue, Wed, Thu, Fri, 7:00 AM – 5:00 PM).
2. Class Suspensions & Waitlist: If classes or office work are suspended on your appointment date, the system will automatically move your appointment to the next open working day or let you pick a new date for free. If a time slot is full, you can join the Waitlist.
3. Claiming Documents: School records are private under the Data Privacy Act of 2012 (RA 10173) and will only be given to the student/owner or an authorized representative bringing a signed authorization letter and valid ID.
Individual Appointment - Requester Category & Office
Fields with asterisks(*) are requiredEmail Verified & Appointment Submitted!
Please check your email () for your confirmation details and to know updates on your appointment status. You can also download your PDF Appointment Slip below.
Republic of the Philippines • Department of Education
Catubig Valley National High School
Official Registrar Appointment & Claim Slip
Received By (Signature Over Printed Name):
Student / Representative Signature & Date
Released By:
Office of the School Registrar • CVNHS
Check Your Request
Check Status, Reschedule, or Cancel Appointment
Enter your Appointment Code and Email Address, then complete the security check below to inspect your appointment status.
What to Bring
Requirements for Claiming Documents
For Students & Alumni
- Downloaded PDF Appointment Slip (on your phone or printed).
- Valid School ID or any Government-Issued ID.
- Signed School Clearance (needed for Form 137 / SF10 and Diploma).
- Request Letter from your new school (if requesting Form 137 / SF10 for transfer).
For Parents & Representatives
- Signed Authorization Letter from the student or graduate (if the person claiming is not the parent of a minor student).
- Valid ID (original and photocopy) of both the student and the representative.
- Copy of the Appointment Code or PDF Appointment Slip.
Help & Guide
Frequently Asked Questions
Why are some dates grayed out on the appointment calendar?
Weekends, Philippine national holidays, Catubig Town Fiesta (July 26 Vesper Day and July 27 Feast Day), CVNHS Founding Anniversary (August 22), Northern Samar Foundation Day (June 19), and dates outside the active 45-day booking window are automatically closed. Green dates are open for booking.
Why do I need to enter a 6-digit verification code from my email?
Email verification proves that the email address belongs to you and stops bots or prank users from submitting fake appointments. It also ensures you will receive email updates when your documents are ready to claim.
What happens if classes or office work are suspended on my appointment date?
If your appointment date is declared a holiday or suspension, the Registrar will either automatically move your appointment to the next open working day or let you pick a new date for free on the Check Status / Reschedule page.